CWPH 3rd floor - Conference room usage guidelines

There are 4 conference rooms on the 3rd floor of the CWPH building

The Rose room

The Rose room (3E47) can accommodate 20 -25 seated at tables – up to 40 with “theatre-style” seating

The Nightingale room

The Nightingale room (3E48) can accommodate 8 -10 seated at tables. Note: a divider can be opened between the Rose and Nightingale rooms

The Fisher room

The Fisher room (3D43) can accommodate 8 -10 seated at tables.

The Snow room

The Snow room (3D42) can accommodate 8 -10 seated at tables. Note: a divider can be opened between the Fisher and Snow rooms.

Usage guidelines


Availability

The CWPH 3rd floor conference rooms are available for booking on a first come first serve basis, with priority given to CHS faculty and O’Brien Institute members. Occasionally (and on special request) individuals outside the department and the Institute can book a room, however this needs to be verified/approved by a member of the Department or the Institute core team.

Booking

To book a conference room please contact an admin assistant from the Department of Community Health Sciences (http://www.ucalgary.ca/communityhealthsciences/contact-us/administrative-staff/administrative-staff), or a core team member from the O’Brien Institute (iph@ucalgary.ca).

Additional Guidelines

  1. Multiple meetings are booked every day. Respect the time allowed for your meeting and others.
  2. Once your meeting ends, please replace the tables and chairs as you found them.
  3. Clean up after yourself if you had catering during the meeting. If a catering team is picking up dishes, please ensure they are placed somewhere where the pick-up won’t disturb others’ meetings. (i.e. if this means placing the dishes on a cart and leaving them in the kitchen, please do so.)
  4. Keep the noise at a minimum, to avoid disturbing the employees working in the open workstation area.
  5. If you notice that equipment in the room is not functioning correctly, please contact an admin assistant from CHS or a core team member from the O’Brien Institute.
  6. Please turn off the projector, computer and the lights when your meeting ends.